A document management system will help you maintain files planned, streamline workflows and handle processes. It will also be scalable so that it can easily accommodate your business’ growth. To find the best management software, want of your company’s primary make use of cases because of it: Do you need to acquire contract eSignatures from clients? Do you want the teams to collaborate in documents instantly? Do you need to check out and digitize a large amount of documents? Reducing down the needs you have will make the selection process a lot easier and prevent you by purchasing a software program with features that you would not need down the road.
A good document management system must have a high level of security. After all, the last thing you want should be to digitally document all your records and later undergo a data breach. Look for protection features that include encryption and an audit log. A lot of of the greatest document management devices also come with preloaded templates to speed up creation and modification.
Another important feature to check for is mobile efficiency. A mobile app permits remote staff members to access paperwork from any device, even if they’re official website away from the office. This can improve productivity and enable collaboration with colleagues away from home.
OpenKM works with essential document management tools into one platform. It is key features include cloud storage, smart organization, effort, and eSignature requests. It can also be integrated with existing production tools like Microsoft Office and Outlook. Their user-friendly user interface is available in multiple languages and it is easy to steer.