Preparing a board-level meeting can be stressful that involves a myriad of stakeholders to manage and timelines to follow. By adhering to a pre-defined structure and using the right tools along with it, you will minimise the pressure on everyone involved and enhance the pleasure.

Set the agenda for your board meeting to maximize the amount of discussion and decision-making time you have available. Each item should be given the time limit and clear objective, such as providing information or seeking out information or making an informed decision. When the discussion veers off-topic be sure to gently bring the discussion back to agenda topic. Make sure someone is taking notes to ensure that the most important decisions and outcomes are recorded.

Ensure that everyone has been informed about the meeting, including the date, time and location. This can be achieved with a portal for boards that can automate the process of dispersing materials.

The meeting should begin with brief introductions to all attendees, as well as any guests or guests who are special. Do a roll call to determine if there is a an adequate quorum at the time of the meeting. Review any unresolved issues from the previous meeting, and approve minutes.

You can make use of the remaining time to discuss any new business or other items that need to be discussed before the meeting is over. It’s also a great opportunity to update any public notices with the date, time and place of the next meeting.

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