Document management platforms are software tools and technologies that can capture paper documents and a wide range electronic files. They also aid in the management of the storage, retrieval and security of these data assets. They can also automate manual processes such as filing and approval.

Users say that a document management system allows them to better organize, find and share documents. Collaboration features can also be useful in improving office productivity. Many platforms allow eSignatures which allows people to sign documents legally from their mobile devices or desktops. Some systems allow you to work offline. This is useful in situations where internet access is not available or has been restricted.

The ability to manage revisions is an important feature. This allows businesses to keep track of changes and restore earlier versions of files. This also assists businesses to maintain compliance with industry and government regulations. Some of the best DMS solutions offer advanced version control that helps to keep the original content unchanged even when it is modified.

The document management platforms system must also be able of handling various file formats and languages. This is important since modern businesses use various data assets for their day-to-day operations. The best document management systems make it easy for users to search and retrieve the right documents, even when they aren’t sure of the exact identifier. They can do this by allowing users to specify partial search terms, like the unique document identifier and expected metadata.